PMO Analyst

Fixed Term Contract 
Competitive + bonus + benefits 

Technology at Unite Students

We`re all about creating a Home for Success for our students, using technology and data to empower them to find their home, their tribe and have a great stay with us through their studies.

Fast Paced. Innovative. Curious. Inspiring. Inclusive. Providing a home for 74,000 students in more than 170 buildings, the success of our customers, colleagues and partnerships are the measure of our work; we take our goals seriously, knocking them out of the park whilst having fun and helping each other grow. Prop-tech is an exciting sector and you`ll be part of a team that is redefining the end-to-end experience for our customers and introducing new ways to add value through products, technology and data. Our ambition is to run the best platforms and experiences in the sector and we`re investing in people and technology. Building an inclusive team that is diverse is essential- it`s what makes us, uS. We`re passionate about building a team that respects, celebrates, and thrives from, the different experiences diversity of thought can bring. Whether you`re interested in Marketing, Digital, CRM, Property Maintenance, Robotics and Automation, DevOps, Cloud and Data Engineering, Smart Building and IOT - or all of it! - there`s a place for you in our Technology Team. We`re here to make a difference across the board.

The Role

This role works closely with the project teams within the IT department and its purpose is to administer change programmes and monitor projects such that cost, quality, plan, time, and benefits realisation are controlled and achieved, through ensuring that all projects adhere to the best practices and standard approaches for project management.

The PMO Analyst develops and implements best practices to enable the successful delivery of a broad range of IT and business change projects to stakeholders across the business. Main responsibilities of the PMO include: scope and business case management; programme vision and blueprint development; benefits and quality management; stakeholder management; portfolio management; programme, tranche and project planning including milestone management; risk and issue management; and vendor management. Integral to delivering these responsibilities will be financial management; maintaining risks, issues, assumptions, actions logs; resource forecasting; change control; dependency management; and programme reporting.

Operationally, the PMO Analyst provides and enables project prioritisation, management information, financial reporting, resource planning, decision making, and recruitment.

What you`ll be doing

  • Ensure the successful implementation of the PMO`s strategy, responsibilities, services and deliverables.
  • Monitor Programme Portfolio reporting and assist the Head of PMO in reporting to Senior Management.
  • Establish frameworks and standards for Programme and Project Management
  • Manage and compile Programme related financial and KPI information
  • Oversee project costs and ensure finances are well managed
  • Prepare and present cost-benefit analyses to support business case development and the implementation of projects
  • Provide and maintain a capacity planning and resource tracking service across the Programme
  • Update and maintain the Risk Log, Action Log, Decisions Log, and Issue Register
  • Ensure the appropriate programme benefits are identified, quantified and their realisation planned
  • Track financial reporting whilst ensuring that the programme and projects adhere to the corporate financial processes
  • Ensure cross-programme dependencies are managed and the dependency log is accurately maintained.
  • Provide a quality assurance role in line with defined best practice.
  • Coordinate project closure to distil good practice and ensure lessons learned are logged.
  • Define and embed project control and governance
  • Provide Project planning, Milestone management, Scope management, Resource forecasting; Financial Management; Change Management across the project portfolio
  • Prepare regular status reporting to all levels of the business

What we`re looking for in you

  • Experience of project management using AGILE or PRINCE2 methodology (or equivalent) for medium to large sized projects
  • Strong skills in creating and maintaining project and programme plans, including risks, actions, issues, dependencies
  • Highly efficient in resource planning and tasks assignment
  • Knowledge of benefits and dependency mapping, risk management and resource planning
  • Highly proficient IT skills in Word, Excel, PowerPoint, and MS project
  • Excellent written/oral communication skills for reports and presentations
  • Diplomatic ability to influence others at all levels of the business
  • Strong and demonstrated ability to build lasting relationships with key stakeholders
  • Ability to competently mediate disagreements and negotiate agreeable resolutions
  • Experience of Programme and project level financial management
  • Experience of defining and delivering benefits realisation for projects and programme
  • Knowledgeable and experienced in efficient Change Management methods
  • At least 3 years of relevant PMO management experience.
  • Experience and certifications in any of the following are highly desirable: Programme and Project Support Office (BCS Professional Certification (formerly ISEB) PPSO); Portfolio, Programme and Project Offices (APMG - P30)

What You`ll Get in Return

  • An annual bonus so you can share in the company`s success
  • 25 days` paid holiday
  • Pension - based on how much you save, we`ll contribute 1% more
  • Flexible working opportunities
  • Shared Parental Leave - 18 weeks full pay
  • Other benefits include, ShareSave, Bike to Work, Charity Match, amazing discounts and more!

About Unite Students

Founded in 1991, Unite Students is a FTSE 100 business and the UK`s leading provider of purpose-built student accommodation. You can find us in 25 leading university towns and cities, with 74,000 students calling US home! We are driven by our values, culture, and a commitment to develop diverse and inclusive teams, filled with positive energy and new ideas.

Instinctive inclusion. We know that to create and maintain a happy healthy organisation, we have to work hard to ensure inclusion isn`t just what we do but who we are.

People make Unite Students. Employees, students and neighbours all contribute to building environments where we can all thrive.

Room for Everyone

We`re proud to be an employer that embraces individuality, and we`re passionate about building inclusive teams. We focus on creating a collaborative culture where you can be you, where your voice is heard, and where you can truly belong. We take great pride in being rated Gold Investors in People and are constantly striving to provide the highest standard of learning and development opportunities and professional pathways for our people. Building a home for success, for both our employees and students, requires exceptional people with a passion for creating room for everyone, doing what`s right, keeping US safe, and raising the bar. Join us as we build better experiences for students that live with us.

We are US.


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