The Role

Reporting to HR Admin Supervisor, the focus of this role is to provide excellent HR administrative support for the business, covering all employee lifecycle processes, and providing additional guidance on all HR policies.

The HR Admin team has overall responsibility for administrating all employees` records, including all relating checks. Main accountabilities include:

• Employee record and contract amendments
• Processing of starters and leavers
• Absence processing, tracking and monitoring
• Any other pay related changes
• RTW and DBS checking
• First touchpoint for employee query and relations management

The Team also provides process appreciation, training guidance and is a centre of employee knowledge and expertise for all Unite Functions, Properties and Cities.

What You`ll Be Doing

• Processing changes to Terms and Conditions accurately and in a timely manner
• Monitoring the team`s shared inbox, responding to questions and requests from colleagues across the business and prioritising tasks as necessary
• Production of contractual change letters
• Processing and provision of payroll instructions for all pay amendments including allowances and ad hoc payments
• Process leaver documentation including providing Payroll instruction
• Maintaining accurate record keeping
• Adhering to filing protocols in line with GDPR requirements including data deletion
• Supporting internal and external auditing requirements
• Support of Line Managers to comply with internal people processes
• Production of reference letters as requested
• Production of employment contracts for FTC to Perm employees
• Responding and resolving of questions from new colleagues and Line Managers
• Support system testing as required
• Provide TUPE data for disposals and acquisitions
• Support with monthly and ad hoc reporting requirements from across the business
• Contribute to achieving team KPIs
• Operate in a collegiate and supportive manner both within the HR team and working closely with Talent Acquisition, HR and Line Managers as required to ensure the best possible service to our employees.
• Work collaboratively within the HR Administration team and support with additional activity and/or project input as appropriate.
• Working in a methodical manner, ensuring that all required process steps are completed in order to deliver excellent service and accuracy
• Use HR Management system (CoreHR) to an effective standard, ensuring that employee records are created and updated in a timely and accurate way
• Seek to continuously improve processes to deliver added efficiency and an enhanced experience for our people

What We`re Looking for in You

• 6 months or more experience in administration, ideally gained in an HR environment
• Previous experience using an HR Management system
• A proven track record in the delivery of accurate data to tight timescales
• A friendly, customer service focussed approach, confidence in speaking to colleagues of all levels across the business
• A positive attitude with the ability to adapt swiftly
• A good understanding of GDPR and working in team environment where personal data is kept confidential, protected and secure
• An ability to manage your own workload, prioritise tasks effectively and work to tight deadlines accurately
• IT capabilities in MS Office (Particularly Outlook, Word, Excel and One Drive) with the ability to quickly learn bespoke IT systems and tools
• Excellent written and verbal communication

What You`ll Get in Return

• An annual bonus so you can share in the company`s success
• 25 days` paid holiday
• Pension - based on how much you save, we`ll contribute 1% more
• Flexible working opportunities
• Shared Parental Leave - 18 weeks full pay
• Other benefits include, ShareSave, Bike to Work, Charity Match, amazing discounts and more!

About Unite Students

Founded in 1991, Unite Students is a FTSE 250 business and the UK`s leading provider of purpose-built student accommodation. You can find us in 25 leading university towns and cities, with 74,000 students calling US home! We are driven by our values, culture, and a commitment to develop diverse and inclusive teams, filled with positive energy and new ideas.

Instinctive inclusion. We know that to create and maintain a happy healthy organisation, we have to work hard to ensure inclusion isn`t just what we do but who we are.

People make Unite Students. Employees, students and neighbours all contribute to building environments where we can all thrive.

Room for Everyone

We`re proud to be an employer that embraces individuality, and we`re passionate about building inclusive teams. We focus on creating a collaborative culture where you can be you, where your voice is heard, and where you can truly belong. We take great pride in being rated Gold Investors in People and are constantly striving to provide the highest standard of learning and development opportunities and professional pathways for our people. Building a home for success, for both our employees and students, requires exceptional people with a passion for creating room for everyone, doing what`s right, keeping US safe, and raising the bar. Join us as we build better experiences for students that live with us.

We are US.